The Civil Suite for civil contractors. The Trade Pack for trade businesses. The Tender Portal for estimators, coming 2026. One team, one bill, and every person sees only the suites their role reaches.
Three suites. One login.
Civil crews, trade businesses and estimators do different work, so each gets its own dashboard. Your team, roles, billing and settings are shared, and each person sees only the suites their role reaches.
Civil contractors
Site, fleet, people, money and projects on one ledger.
Included on every Subgrade plan.
Trade businesses
Job in, technician out, invoice paid.
$29 per month on any plan. Available on its own for trade businesses — talk to us.
Estimators
Quantities off the tender drawings, with the evidence attached.
Prepaid credits. No Civil subscription required.
Built by site people
I've spent 15 years in civil construction — nearly 10 of those supervising and managing crews. Today I run operations as the Construction Manager at a mid-sized civil company.
Subgrade Cyber isn't software written by a developer who once watched a YouTube video about construction. It's custom-built by someone who is actively in the field, dealing with the same dockets, prestarts, and payroll headaches you are.
I took a year off to travel — and to build this program properly. Every feature exists because a real spreadsheet, a real lost docket, or a real 11pm payroll panic told me it had to.
Inside the Civil Suite
Site, yard, office, finance and PM run on the same connected platform. Five domains, one source of truth, and every number on the dashboard can be opened to the rows behind it.
Operations
What's happening on site, right now.
Asset Management
Every machine accounted for, every service caught.
HR & Safety
Tickets, training, and rosters in one register.
Payroll, Billing & Budget
Run payroll, bill subbies, and watch the burn — all in one ledger.
Project Management
Compliance, plans, and reports the way auditors expect them.
Two surfaces. One platform.
Same data, two completely different experiences. Crews tap, sign, and move. Schedulers plan, allocate, and approve. Subgrade is built natively for both.
The Field
Built for supervisors, operators, technicians and subbies on the dirt. Big tap targets, glove-friendly, and drafts that keep working when the signal drops.
The Office
Built for schedulers, payroll and managers in the office. A Payroll Hub that answers the cycle first, drag-drop allocation with crews, live audit trails, and exports that agree with the ledger.
The operator does the prestart and the timesheet on a phone, offline if it has to be. The supervisor approves. The Payroll Hub then answers the one question payroll actually has — can I close this cycle? — and lists exactly what is blocking it. Corrections are allowed until the run is processed, the worker is told when they are paid, and every approved hour posts to the project ledger the same day.
Raise the work order against a customer from the book, price it from your own price book, and drop it on the dispatch board. The technician sees it in My Jobs, adds photos, notes and lines from the van, and marks it done. It lands in the ready-to-invoice queue, the invoice goes out on your letterhead, and receivables age it at 30, 60 and 90 days until it is paid.
Labour, plant, fuel and overhead post to one project ledger as they are approved. The Budget Overview leads with what the company is making, then where it is going, which job is bleeding and what has not been booked yet. Fuel variance shows what each machine should have burnt against what the supplier delivered, with six months of history and thresholds you can argue with.
Plan the week as tasks, spawn a crew from a task, drag a worker into it or a whole crew onto another job. The Works Report says who belongs to which crew, and a crew can be sent its shift details in one action. When the plan drifts from what was allocated, the planner says so.
The rest of the toolkit
The workflows above are where the money moves. These are the registers and records that used to live in a folder of emails.
Subcontractors log work against the job by QR link with no paid seat; you approve it and it becomes an RCTI at month-end. Their certificate of currency arrives by link, and the register checks cover before approval and again at payment.
Competencies open on the people who are not allowed on site this morning. Prestarts come from a checklist library, a failed check becomes a defect that escalates, and inductions, toolbox talks and signatures sit on one training register.
Sign-on-glass dockets with work items priced from your rate book, a filing queue that says what is still owed, and status tracking the client can see. Fewer disputes, invoices that keep moving.
One message across in-app, email and SMS to everyone, one crew or a hand-picked list. Attach the documents, schedule it, and keep the record of who got it and how.
Every claim from lodged to closed: appointments, medical certificates, capacity, return-to-work, disputes and running cost, with reminders before a certificate lapses.
Every approval, signature and status change is recorded against who did it and when. No more wondering who touched what.
Run the numbers
Plug in your crew size and plant count. The numbers move live — no form, no hand-over to a sales rep, just the maths.
Above 80 users we move to a custom Enterprise package. Your fragmented stack alone is currently burning per month.
Flat-rate package — no per-asset surcharge, no per-feature add-ons. Plant tracking, prestarts, dockets, payroll, and compliance all included.
Equivalent to one recovered Day Works docket a fortnight, or a single Concierge Onboarding paying for itself within months.
Subgrade pricing is package-based — Starter ($99), Small Crew ($249), Contractor ($499), Civil Group ($849). Competing-app estimates assume $35/user and $40/asset per month. Your real spend may be higher once contracts, integrations, and admin time are counted.
Lock these numbers in — request a demo Talk to us about EnterprisePricing
Every Subgrade plan below includes the Civil Suite, with seats that work across every suite in your workspace. Add the Trade Pack for $29 a month on any plan. A trade business that never runs civil work can take the Trade Pack on its own — talk to us. The Tender Portal is coming in 2026 on prepaid credits, with no Civil subscription required.
Most crews are still duct-taping together separate tools for timesheets, prestarts, dockets, job management and compliance. Subgrade replaces that stack with one platform your office and field crews can actually run day to day.
Timesheet app: about $15 per user / month
Safety and prestart app: about $20 per user / month
Fleet and asset tools: about $40 per asset / month
Timesheets, prestarts, day works dockets, payroll, job costing and HR compliance for civil; work orders, dispatch and invoicing for trades. One system across the office, the ute and the jobsite, with field forms that keep working when the signal drops.
One recovered Day Works docket, or one invoice chased before it hit 90 days, can cover the subscription cost.
Less supervisor admin means less time chasing paper and re-keying data.
Annual billing lowers the cost again, so the per-head number drops even further.
Done-for-you Setup
Prefer a hands-off start? We migrate your data, digitize your forms, and train your team for a one-time fee — so you arrive at Day 1 with a working environment, not a blank page.
What's included
Launch instantly with our library of industry-standard Prestarts, SWMS, and Policies ready for rollout. Have your own custom forms? Send us your current PDFs or Word docs, and we will digitize and set them up for you — free of charge.
✨ Concierge Setup available for all plans
Answers to what construction managers and owners ask most often.
A suite is a dashboard built for one kind of work. The Civil Suite runs a civil contractor: timesheets, prestarts, crews, payroll, job cost and compliance. The Trade Pack runs a trade business: work orders, dispatch, invoicing and receivables. The Tender Portal, coming in 2026, runs AI-assisted takeoffs from tender drawings. They share one login, one team and one bill, and you only pay for the suites you turn on.
Yes. The Trade Pack is $29 a month as an add-on to any Subgrade plan, and a trade business that never runs civil work can take it on its own. Standalone workspaces see the Trade Pack and the shared account pages only. Get in touch and we will set it up.
Yes. Roles are grouped by suite and a member can hold more than one, so an office manager can run civil payroll and chase trade invoices from the same login. Everyone else sees only the suites their roles reach, and the suite switcher in the sidebar only lists what they can open.
It is in build now, starting with stormwater drainage takeoffs, and opens in 2026 on prepaid credits with no Civil subscription required. Request information and we will let you know when it is ready to try.
Absolutely. You can build custom checklist templates for every asset category. An Excavator can have different checks than a Light Vehicle, and you can update them instantly across the entire fleet.
It instantly alerts the workshop. The system creates a "Defect" ticket in the Asset Manager so your mechanics can schedule repairs. The defect stays attached to the machine's history until it is marked as fixed.
Yes — this is one of Subgrade's strengths. Pay people hourly, on a salary, or on a day rate, with pay levels that carry their own Saturday and penalty rates. Allowances with effective dates, overtime, public holidays and rain pay are applied automatically, and the travel engine works out cents-per-kilometre for own vehicles, paid travel time for company utes, and distant-work nights away. The Payroll Hub answers "can I close this cycle?" first, a timesheet can be corrected until the run is processed, and every worker is told when they have been paid. We set your rules up during onboarding, then payroll just reviews and exports.
No. Subcontractors and site visitors can scan a QR code to view and sign SWMS, Risk Assessments, and Toolbox Talks without needing a user account. You get the compliance record without paying for an extra seat.
The Competency Matrix gives you a traffic-light view of your entire workforce. You can upload licenses, set expiry dates, and get automated alerts before a worker becomes non-compliant.
No. That is part of our Concierge Onboarding. Send us your asset list and employee register in Excel (or even photos of your whiteboard), and our team will import and configure everything for you so you are ready to go on Day 1.
Yes. Install Subgrade to your phone's home screen and it keeps working off-grid — crews can complete prestarts, timesheets, shift reports, and toolbox sign-ons with no signal. Everything is saved on the device and syncs automatically the moment you're back in range. (Native iOS and Android apps are on the 2026 roadmap, but you don't need to wait for them to work in a black spot today.)
Every approved hour, every plant hour, every litre of fuel and every share of overhead posts to a project ledger the moment it is approved. The Budget Overview answers five questions in the order you ask them: what are we making, where is it going, which job is bleeding, what is unbooked, and what changed. Project P&L goes line by line and says why a line is losing money. Fuel variance shows what each machine should have burnt against what the supplier put in it.
Supervisors create the Day Works Docket on-site with all the details—labour, plant, materials, photos. The client can sign directly on the device screen, or the system sends them an email with a secure signature request link. Once signed, the docket is locked and archived for invoicing.
Absolutely. The Report Builder lets you choose exactly what data to include: crew hours, plant allocations, weather conditions, quantities, site photos—whatever your project or client needs. Save templates for recurring reports or build custom one-offs as required.
Both the operator and their manager receive automated notifications before the expiry date. The Competency Matrix shows a visual traffic-light status (green, amber, red) so you can see at a glance who needs attention. This keeps you compliant without manual tracking.
It reads documents so a person does not have to rekey them. A supplier fuel invoice becomes a month of deliveries mapped to your machines and sites. A plant registration or certificate of currency fills in the asset record. Every read costs prepaid credits, every plan includes a monthly allowance, and the Usage Hub shows exactly what was spent. A person still approves every result.
Yes. Subgrade Cyber was built from the ground up by operators with real-world IMS experience running civil construction businesses. The system follows Integrated Management System principles for quality, safety, and environmental management, with comprehensive audit trails, version control, and competency tracking built into every module. We understand IMS because we live it.
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Civil Suite, Trade Pack and, soon, the Tender Portal on one login. Hosted in Australia, supported in your timezone.
